The firm, the automotive arm of leading HR software supplier NorthgateArinso, says that the management of the grey fleet is still near the top of the list of major concerns for fleet managers, following feedback from customers and prospects.

It cites the example of one major organisation with several thousand grey fleet drivers which it was managing through a complicated spreadsheet to ensure that they were properly insured, servicing their vehicles regularly and completing regular licence checks.

That firm has now switched to Mycompanyfleet's grey fleet software solution, Driver Self-Serve, to manage its entire grey fleet and reduce the amount of administrative burden.

All aspects of managing the grey fleet are now fully automated, reminders are sent out routinely and automatically via email, and managers only have to pay attention to exceptions that are flagged up when drivers fail to meet deadlines to have their vehicles serviced or undergo insurance or licence checks.

'In this case, our grey fleet solution has dramatically reduced the amount of internal fleet management time needed to validate that drivers have completed the documentation, updated their records and have the necessary authorizations,' said Mycompanyfleet business executive, Luke Hicks.