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Firms warned of increasing limitations of using spreadsheets to manage large fleets

Although the fleet software specialist says such an approach is fine for businesses just running a handful of vehicles, such an approach can bring signification limitations in terms of date handling and report generation for quite large fleets.

Ashley Sowerby, managing director, said: “As fleets get access to more and more data, this gets ever more true. The best macro in the world will not give you a fraction of the level of sophistication that is available from even the most basic fleet software. 

“What this means is that some of the largest fleets are falling further and further behind best practice in all kinds of areas, from duty of care to cost control and, as more and more data becomes available, they will fall even further behind.”

Sowerby added that a similar situation occurred in fleets with workshops where there was a cultural reticence to get rid of the whiteboards used for listing jobs.

“It is an almost identical situation. We are able to provide systems that are massively more efficient in almost every aspect but there is a ‘we have always done it this way’ mentality that can be hard to overcome.”

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Natalie Middleton

Natalie has worked as a fleet journalist for 16 years, previously as assistant editor on the former Company Car magazine before joining Fleet World in 2006. Prior to this, she worked on a range of B2B titles, including Insurance Age and Insurance Day. As Business Editor, Natalie ensures the group websites and newsletters are updated with the latest news.