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New TMC solution ties payment of mileage expenses to compliance with fleet policy

Dubbed Visa To Drive, the solution is aimed at all business drivers – including the ‘grey fleet’ – and is being offered by the fleet mileage and fuel audit specialist as an optional extension of its online mileage capture, audit and control system.

The new product offers a comprehensive suite of Duty of Care-related features. These include DVLA driver licence verification and checks for valid insurance policies, MOT certificates and vehicle service histories.

Because Visa To Drive is integrated into the TMC mileage recording system, customers can use it to prevent automatic payment of expenses to drivers who do not record that they are complying with company policy around vehicle use and at-work road safety.

Paul Hollick, managing director of TMC, said: “When you look at it, mileage reporting and Duty of Care are a perfect fit. Virtually every business journey results in a mileage expense claim, especially for grey fleet drivers. Visa To Drive injects Duty of Care tools into the one mechanism that every driver is virtually guaranteed to use regularly: logging their mileage so they can recoup the cost of business trips.

“The option to suspend payment of expenses to drivers who fail to provide documents or declarations is a unique capability of TMC's system architecture. Another benefit of linking to mileage reporting is that it automatically flags up high-mileage – and therefore higher-risk – drivers.”

Fleet managers log in to their Visa To Drive control panel, which gives them access to a comprehensive suite of real-time reports on drivers' status. Drivers are automatically prompted to provide mandates, declarations or documents as needed, when they log in to report their business mileage.

Visa To Drive can be tailored into policies with levels of intervention aligned to different groups of drivers.

“If you run a company vehicle fleet then Visa To Drive can be pared down to include just driving licence checks and confirmation of agreeing to fleet policy. Additionally, you can specify driver confirmation of vehicle safety checks. Or, if you run a grey fleet, you can use the full suite of checks to ensure that all vehicles are roadworthy and all your drivers are legally allowed to drive, including scanning MOT certificates and personal motor insurance policies,” added Paul Hollick.

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Natalie Middleton

Natalie has worked as a fleet journalist for over 20 years, previously as assistant editor on the former Company Car magazine before joining Fleet World in 2006. Prior to this, she worked on a range of B2B titles, including Insurance Age and Insurance Day.