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New online system simplifies grey fleet management

E-Training World has launched a new online grey fleet management system that streamlines the process of ensuring drivers are legal and compliant to use their own vehicles for business purposes.

Graham Hurdle, managing director of E-Training World

Developed as an integrated feature of its existing driver profiling and e-driver training systems, the new system gets drivers to add their vehicles and sign an e-declaration before being taken through a series of steps to upload documents and accompanying renewal dates and answer a range of compliance and safety questions, tailored to the company.

The system then periodically emails the drivers asking them to renew their safety and compliance questions, as well as sending them reminders ahead of renewal dates to update their documentation, copying in the fleet manager for the final reminder. If a renewal date is missed, the system emails the driver, again copying in the fleet manager, to advise them that they are no longer entitled to drive that vehicle for business travel.

The system can also be used for drivers of company-provided vehicles; rather than asking them to upload documentation, which isn’t necessary, it can instead require them to answer different compliance and safety questions covering vehicle safety checks and whether, for example, they have read the driver handbook or company car policy.

Commenting on the new tool, E-Training World’s managing director, Graham Hurdle said: “As with all of our systems, the beauty of it is how configurable it is to meet each company’s unique needs and processes.

“This a significant advancement in our proposition,” he added, “and comes in a year when we are already seeing unprecedented growth as the demand for online risk management solutions continues to grow.”

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Natalie Middleton

Natalie has worked as a fleet journalist for nearly 20 years, previously as assistant editor on the former Company Car magazine before joining Fleet World in 2006. Prior to this, she worked on a range of B2B titles, including Insurance Age and Insurance Day. Natalie edits all the Fleet World websites and newsletters, and loves to hear about any latest industry news.