New online journey expense claim module to aid cost and risk management
The module has been developed to enable employers to better focus on effectively managing the business mileage of both company vehicle as well as "grey" fleet drivers, thereby cutting costs and reducing their carbon footprint.
Simultaneously, business mileage claims administration for both employers and drivers is simplified and the system meets HM Revenue & Customs (HMRC) mileage reporting rules.
Crucially built in to RiskMaster is a Permit to Drive, which is only granted to at-work drivers once they enrol on the programme and meet employer-specified criteria. The journey expenses module will not allow reimbursement claims to be logged unless RiskMaster compliance is met.
Finally, to help employers reduce mileage and keep expense claims within budget, the system builds up a running log of total mileage claimed in a financial year or each month of the year – or a combination of the two.
FSG chairman Geoffrey Bray said: 'Mileage claims are an administration headache for the majority of employers the paper trail is endless. But we have developed a fully automated system that meets HMRC rules for benefit-in-kind tax reporting requirements.
'Crucially, when every public and private sector employer has a focus on cost management, our new online journey expenses claim module gives our customers comprehensive real-time data on the number of business miles being travelled and the cost of claims.'
He concluded: 'Our journey expenses claim module, which can be personalised to meet individual employer requirements, helps organisations further improve their mileage management, simplifies administration, aids at-work driving safety compliance, meets HMRC rules and, importantly, aids cost management and eliminates the risk of drivers falsifying mileage claims. The benefits are numerous.'