Jaama software to increase fleet efficiencies for City of London Police
The force, which operates a widely varied fleet of almost 100 vehicles, is currently using Key 2’s vehicle and asset management modules, but vehicle fleet manager Arend Mouton plans to introduce modules such as fuel management and accident management in the follow-up phase.
City of London Police, which is responsible for policing the Square Mile, turned to Key2 after outsourcing its vehicle service maintenance and repair workshops to Enterprise Management Services, a long-standing Key2 user.
Mouton said: ‘Our previous fleet management system was not compatible with our workshops’ system. Logically it made sense to introduce Key2 and our confidence in the system was confirmed by the experiences of other users.
‘All vehicle maintenance data from the workshops can now be easily uploaded into our asset management system thereby saving significant administration time. It makes perfect sense for the two systems to “talk” to each other and cuts duplicate entries of the same information, which also removes the opportunity of errors creeping in.’
In addition, the force’s fleet, which also includes unmarked vehicles, motorbikes, public order vans, a horse box, mobile prison cells, dog vehicles and armed response units, is equipped with journey data recorders. The information is used to provide vehicle servicing schedules based on mileage and time, helping City of London Police to meet its risk management responsibilities.
In a further move City of London Police’s learning and development department is looking to record all driver-related information, including licence and eyesight check details, on the Key2 system.
Also, fleet management information from a range of third-party suppliers including fuel card and tyre providers will be fed into Key2.
Mouton said: ‘Key2 will enable the force to have all information relating to vehicles and drivers in one place. That will result in improved management reporting and we hope result in significant operating cost savings.
‘Key2 is very user-friendly and the set-up makes it easy to manipulate data and make maximum utilisation of the package. We needed a system to run like a well-oiled machine.’