Jaama software eases compliance burden and drives efficiency for Speedy
Speedy operates a fleet of some 600 company cars, 1,000 light commercial vehicles and 200 trucks. The company introduced Jaama’s Key2 technology in February 2014 and is using it as a 'front-end tool' to manage vehicles and drivers.
Mark Woodworth, head of logistics at the Merseyside-headquartered company, said prior to the introduction of Key2 reams of data was captured – not all of it relevant – and much of it was not used because of difficulties in storing and then locating information when required.
Implementation of Key2 has provided Speedy with the ability to more easily record and then access data. The information is then used to, for example, better track vehicle maintenance provision and implement targeted driver training initiatives.
“Key2 enables Speedy to capture the data that we require rather than providing pre-determined data, some of which is not relevant to our needs. Therefore, selecting data against five or six different criteria that we decide is much easier,” explained Mr Woodworth.
Speedy is about to launch a link with vehicle maintenance provider Lex Autolease that will enable fleet managers to view all data in respect of its leased vehicles including servicing, MoT, Vehicle Excise Duty and maintenance matters.
“It is essential that all vehicles are serviced on schedule and undergo MoTs," added Mr Woodworth. "However, we can use the information to help shape our vehicle de-fleet strategies which potentially delivers savings as we may be able to dispose of vehicles prior to an imminent service or MoT requirement. As a result we are meeting our compliance obligations and also using information to tightly manage expenditure.”
Additionally, in respect of company cars, the information available within Key2 provides P11D reporting information which can be downloaded and interpreted by Speedy’s HR department to enable a consolidated return to be compiled for each employee highlighting all benefits received.
Driver licence validation via Key2 and its link with the Driver and Vehicle Licensing Agency enables Speedy to monitor individual employee’s entitlement to drive and how many points they have on their licence. Key2 also 'talks to' Speedy’s cross-company IT platform so, for example, employees’ change of address details, are updated in real-time ensuring licence details are amended with no requirement for input duplication.
In the future other Key2 modules will be introduced to further improve fleet compliance and efficiencies including potentially the ability to interpret truck tachograph data.