EDS is a risk management tool and a driver information portal within Jaama's Key2 Vehicle Management system and was launched last year. From its launch, the system has enables "grey fleet" drivers to compile and submit business mileage expense claims online through the system while driving licence information has also been available. But with the launch of version two, employees are now able to upload other key duty of care-related documentation including insurance details, proof of vehicle servicing and MOT certificates.

Built-in automated exception reporting then notifies fleet decision-makers of any drivers that have failed to provide the required information on schedule. The system also generates emails to drivers that updated documentation is required and reminders are sent to any "rogue" employees highlighting the importance of submitting the requested information, should they initially fail to respond.

Jaama sales director Martin Evans said: 'The up-to-date recording of driver and vehicle documentation is essential if organisations are to have a complete occupational road risk management audit trail of "grey fleet" drivers. But, fleet decision-makers can find it an administration headache to continually keep on top of the task, particularly if drivers are located nationwide rather than in one office or depot.

'The new version of EDS puts the onus firmly on drivers to provide the required information on a scheduled basis. A failure to do so will generate regular reminders and could put them in breach of their contract of employment.'

Mr Evans added: 'EDS joins all driver-related issues together from tax to health and safety and on to fleet policy information in one accessible online module.'