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Jaama launches new module to support V5C on Demand service

Jaama has taken a further step in its plans for a paperless office with the launch of a new module for fleets that elect for V5C suppression.

Cropped image of Mac keyboard and mouse and a pen

The V5C on Demand service means a huge reduction in the amount of paper documents stored and administered by fleets thus cutting secure document storage costs and easing the administrative burden

The move follows the launch of the V5C on Demand service from the Driver and Vehicle Licensing Agency (DVLA), which forms part of its transformation of online services and enables participating fleets to view log books, typically for newly registered vehicles, online.

Jaama’s new module is now live and available to companies, including vehicle leasing and rental businesses as well as end-user fleets, with 50 or more vehicles that have registered on the DVLA Fleet Scheme.

The new functionality is available as an optional module within the company’s Key2 management system and enables fleets that have elected V5C suppression to import en masse all details of those vehicles directly into Key2.

The V5C suppression module was user acceptance tested ahead of release by JCT600 Vehicle Leasing Solutions, which has been a Key2 user for four years and operates a 7,000-strong fleet. The company will join the V5C on Demand service from December having sent notification to the DVLA.

Systems director Brian Kirby said: “Key2 and the V5C on Demand service fits in well with our aim to become as paperless as possible by the end of 2017.”

Via the Key2 module, fleets are able to view information contained on the V5C 24/7 and request a registration document on demand when required. For example, when a vehicle is sold the V5C can be requested and obtained within three to five working days. View Vehicle Record also enables fleets to print a PDF of vehicle details that should be accepted in place of a V5C. For vehicles that travel abroad, fleets are advised to request a V5C as a PDF will not be acceptable in some countries.

Additionally, when new vehicles are purchased a marker is set against the fleet number when the dealer registers the vehicle via the DVLA’s Automated First Registration and Licensing system. JCT600 Vehicle Leasing Solutions and other users then receive a daily electronic file of vehicles registered in their name for the previous day.

Brian Kirby added: “We will have a digital record of all the data that appears on a paper V5. Adopting the new Key2 module and opting into V5C suppression means our system will be up to date and accurate much sooner than previously. The vehicle record is secure and non-editable once loaded with change only possible via a new DVLA download.

“A daily automated Key 2 exceptions report is run to compare the contents of the digital record with existing data held in Key2 to automate the current validation process. That saves at least two days of administration work per month, further improving service to our customers. Within four years we will have no requirement to store V5 documents under lock and key.”

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Natalie Middleton

Natalie has worked as a fleet journalist for 16 years, previously as assistant editor on the former Company Car magazine before joining Fleet World in 2006. Prior to this, she worked on a range of B2B titles, including Insurance Age and Insurance Day. As Business Editor, Natalie ensures the group websites and newsletters are updated with the latest news.