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FSGB tool to help reduce fleet exposure to end-of-rental charges

Fleet Service Great Britain (FSGB) has developed a range of new IT solutions that could save fleets time and money, including on end-of-rental charges.

New features include the addition of a Rental Check Sheets tool for the Driver App and an Event Scheduler amongst other updates

Developed at the request of and in partnership with customers, the new features include the addition of a Rental Check Sheets tool for the Driver App, which alerts drivers using rental to complete a vehicle check to identify any existing damage and note the vehicle condition on delivery or as soon as possible subsequently. The feature also prompts drivers to conduct end-of-hire checks to note any damage and can also be used to remind drivers to refuel and for any other relevant information, such as the London Congestion Charge.

FSGB, which currently manages almost 7,000 cars and commercial vehicles, has also developed an Event Scheduler in partnership with customer Stannah, which is designed to assist with reducing vehicle off-road time and aid vehicle disposal planning.

The tool provides customers with an at-a-glance overview of ‘planned events’ – for example servicing and MOT scheduled dates, oil change and cam belt replacement – during the fleet life of any vehicle and associated spend. The tool can be used to forecast events based on time/mileage and see if downtime can be reduced.

It can also be used to influence both replacement cycles and future fleet acquisition strategies. The feature’s dashboard view provides fleet operators with a scheduled vehicle disposal date, according to company policy. Built-in rule sets allow Event Scheduler to base ‘planned events’ around that date, which, for example, could be brought forward to avoid additional service or MOT costs or see a vehicle moved to a company’s pool fleet replacing an existing vehicle on that fleet. The dashboard also highlights a summary of decisions made based on a disposal review and the system has the ability to reset a disposal date based on a review.

Meanwhile the new Bespoke Categorisation function enables FSGB customers to easily identify all vehicles that perform a certain operational function or have a customised feature, enabling customers to split out management information based on their own requirements. Current categories are: Body type, feature, fleet type, number of seats and vehicle type with the option to create further categories bespoke to individual requirements.

Fleets can also use the new Proactive Service, Maintenance and Repair (SMR) feature to help comply with critically important manufacturer service schedules and MOT demands. Based on the FSGB vehicle management system’s ‘due item’ data, the feature identifies a forthcoming service, MOT or additional inspection based on time or mileage and starts the pre-booking set up. A job will be initiated and the driver alerted as well as a driver’s depot/line manager.

FSGB head of sales Marcus Bray said: “FSGB’s IT solutions come from working hand-in-hand with customers and listening to the issues and problems that they face on a daily basis. Using the experience and knowledge of our employees gained over many years of working in the fleet management sector we can identify, develop and deliver solutions.”

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Natalie Middleton

Natalie has worked as a fleet journalist for nearly 20 years, previously as assistant editor on the former Company Car magazine before joining Fleet World in 2006. Prior to this, she worked on a range of B2B titles, including Insurance Age and Insurance Day.