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Clock ticking on GDPR changes for licence checks

More than two million fleet drivers in the UK will need to sign new data declarations by 25 August 2018 to ensure fleets can keep processing licence checks.

Fleets using online licence checking have until 25 August to ensure drivers have signed the new fair processing declaration.

Fleets using online licence checking have until 25 August to ensure drivers have signed the new fair processing declaration.

The call comes from the Association for Driving Licence Verification (ADLV) and applies to all fleets using the DVLA’s Access to Driver Data (ADD) online licence checking service.

Although drivers from fleets using the service have previously signed a consent mandate for up to three years, the last few weeks have seen the DVLA confirm to the ADLV – whose 12 member organisations carry out some 83% of all checks through the ADD channel – that the procedure is changing from a consent mandate to a fair processing declaration in line with the shift to GDPR on 25 May 2018.

Drivers have a three-month window to sign the new declaration, giving fleets up to 25 August 2018 to ensure this has been done. The declaration will remain valid for the next three years.

Kevin Curtis, technical director of the ADLV, commented: “From a technical and compliance perspective, all employers and third parties who are responsible for licence checking will need to be able to demonstrate that the new fair processing declaration has been signed by the driver. This will need to be stored in a way that can be audited by the DVLA to ensure compliance with the new GDPR legislation. This is good news for ADLV members as we are all ISO27001 accredited – and this simply raises the bar for security and data processing within the industry. Any companies that were not data-secure will now have to adhere to these new standards, which is good for data protection and the licence checking industry as a whole.”

ADLV member Driving Monitor is also warning that any fleets who also seek to gain consent from their employees outside of ADD would also need to look at the new GDPR guidelines.

To help fleets with any queries on the process, Driving Monitor has developed a free webinar to give UK fleet managers the inside track on what to look out for when using the new digital services in line with GDPR. Click here to register:

For more of the latest industry news, click here.

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Natalie Middleton

Natalie has worked as a fleet journalist for 16 years, previously as assistant editor on the former Company Car magazine before joining Fleet World in 2006. Prior to this, she worked on a range of B2B titles, including Insurance Age and Insurance Day. As Business Editor, Natalie ensures the group websites and newsletters are updated with the latest news.