E-licence checking introduced six months ago by CBVC Vehicle Management is bringing numerous client benefits – from faster driver approval times to better grey fleet control.

James Riordan, head of fleet management and IT at CBVC

Deployed as a replacement for an existing paper-based driver declaration form, the new system is a white label solution from one of the licence checking market leaders and integrates with CBVC’s online fleet management system. Combined with accident claims and additional maintenance costs, it provides an holistic approach to risk management.

Since its introduction, CBVC says clients’ driver approval times have reduced dramatically, with a licence check taking place within a matter of seconds using the DVLA database once an online declaration has been completed by the driver. The results quickly identify whether the driver is entitled to drive the class of vehicle they are currently driving, and whether they have any recent endorsements or previous driving convictions.

The frequency of checking can then be linked to a risk rating given to each driver based on their driver histories, with those with the highest risk profile being checked most frequently, even monthly if required.

It’s also proving essential when it comes to grey fleet risk management. As well as carrying out licence checks, grey fleet drivers are tasked to complete required information via a driver portal to confirm that the type of vehicle, its age, body style and CO2 performance are all in line with corporate fleet policy, and that they have relevant business insurance.

Those drivers who fail to complete tasks or information is missing are sent regular remainders via email until the task has been completed or the inactivity escalated to line managers to take the appropriate action.

James Riordan, head of fleet management and IT at CBVC, said: “By going down an e-checking route we have been able to give our clients greater peace of mind that their drivers are eligible to drive, as well as providing a clear audit trail in the event of an incident.”

He added: “The speed of collecting driver information and its accuracy has been a big plus. The previous paper-based system meant that forms were notoriously difficult to obtain back from drivers and took much longer to collate and approve.

“The system allows much better control over both company and grey fleet vehicles, and helps companies meet their duty of care and compliance obligations under HSE driving at work guidelines by ensuring that vehicles and their drivers are all in line with corporate fleet policy.”